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CATEGORY:Other
DESCRIPTION:
- Executive Assistant/Office Manager
- Provide administrative and organizational support for a busy CEO
- Must be able to support a very fast-paced executive
- Must be willing to perform personal assistance tasks for the key executive
- Proactively maintain the executive’s busy calendar for both personal and business
- Act as a gatekeeper to all internal and external parties
- Be the liaison between the executive, his departmental heads, and maintain communication between the executive and all other departments
- Ensure the smooth-running of the executive’s day-to-day activities
- Being able to multi-task and change directions is critical in this role
- Competency and professionalism are critical
- Responsible for organizing office operations and procedures; Designing, planning, and implementing business strategies, plans, and procedures in cooperation with the executive team; Enforcing policies and procedures that promote company culture and vision by overseeing Key Performance Indicators.
- Responsible for coordinating office events and projects.
- Ability to get along well with others and coordinate multiple projects, with multiple departments, in a collaborative manner.
- Able to handle high-stress and multiple deadlines.
- Able to be resourceful and proactive in dealing with the day-to-day issues along with events/problems that arise quickly
- Schedule, coordinate and keep the executive up to date on personal and professional events, meetings, and appointments
- Manage professional and personal correspondence; emails, phone calls, mail, invitations, etc.
- Seamlessly manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries
- Prepare the executive for professional meetings and personal events by creating agendas and presentations
- Represent the executive and organization in a professional, polished, and intelligent manner.
- Ensure the executive is prepared for all meetings and events, and be able to field executive communications via email, text, phone
- Handle highly confidential information and maintain absolute confidentiality
Job Qualifications
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- Must have at least five years’ experience working with the C Suite-Level
- Proficiency in MS Office (MS Word, MS Excel and MS Outlook)
- Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required
- Detail-oriented; willing to learn and initiate new and improved processes where needed.
- Possess the ability to work quickly without compromising quality.
- Provide excellent, verifiable references
Education Qualifications:
Four year degree
Job Type: Full-time and “In Office” only
EQUAL OPPORTUNITY EMPLOYER
