100%/ ON SITE

Office Manager/Firm Administrator/HR
Work for a well established law firm supporting both the Attorneys and Support Staff.
Law Firm Industry experience required!

Responsibilities on a daily, weekly, monthly and as needed basis:

ACCOUNTING FUNCTIONS:
Accounts Payable: Responsible for making all payments for firm expenses in a timely manner. Process check requests for client expenses from other firm personnel at least 2x per week. Including payment of firm Visa and accounting for each expense.

Payroll: Submit employee payroll to Paycor on a bi-weekly basis. Complete employee payroll Journal Entry. Process partner and Of Counsel payroll monthly. Processing of employee and partner payrolls includes uploading of HSA and 401k contributions.

Firm Financials: Process month end firm financials.

HUMAN RESOURNCE FUNCTIONS:
Policy/Procedure Manual: Update policy/procedure manual.

New Employees: First contact for new employees upon starting at the firm regarding orientation to office environment, phones & computer, office layout and introductions.

Current Employees: Liaison between support staff and Managing Partner and Partners.

Problem Resolution: Go to person for any and all firm matters.

Employee Records: Maintain employee files and paperwork related to benefits. Obtain all proper documentation on all new employees and submit to payroll provider. Ensure that COBRA requirements are met on all new and terminated employees.

Insurance: Work with managing partner to coordinate renewal and changes to firm insurance carriers. (Malpractice, Property & Workers’ Comp policies)

Employee and Partner Benefits: Work with benefit providers on yearly renewals, changing policies and any employee issues that may need to be resolved. (Current Benefits include Life and Long Term Disability, Long Term Care, Health, Dental, 401k, HSA accounts, Flex spending accounts, PTO) Add all new employees to policies and cancel benefits for employees who have terminated their employment. Keep track of PTO benefits for employees.

SUPERVISON:
Front Desk: Supervision and coordination of front desk duties and scheduling coverage.

Maintain Office Equipment, Vendor issues and maintenance and IT issues.

For immediate consideration: please email your resume to janine.bedora@spencerreedgroup.com
SRG/EOE
Direct Hire!

Job Details

OFFICE MANAGER