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CATEGORY:Legal
DESCRIPTION:
Law Firm Administrator
In Office Position
Work for a well established law firm in Kansas City, MO.
Responsibilities:
• Support the Office Managing Partners in achieving goals of the office.
• Responsible for the support staff recruiting process, including sourcing applicants, interviewing and hiring applicants.
• Manage the annual evaluation and compensation process for office and conduct interim evaluations of new staff.
• Resolve general support staff issues, conduct counseling, and implement disciplinary actions as needed in coordination with the Regional Administrative Director and the Human Resources Department.
• Make recommendations for staffing, to include assignments to lawyers, paralegals, and other timekeepers following internal firm procedures.
• Monitor staff attendance, vacations, and other absences from the office; arrange for the hiring of temporary employees and/or overflow coverage when needed following internal firm procedures.
• Manage support staff workflow and ensure that timekeeper needs are met.
• Manage the Office Services department and ensure that adequate coverage is provided at all times.
• Coordinate resolution of IT issues and scheduling of computer training for staff with appropriate IT staff.
• Assist in the preparation of the office operating expense and monitor monthly budget vs. actual progress.
• Assist in the preparation of the office capital and marketing budgets and monitor monthly budget vs. actual progress.
• Work with internal committees as required to achieve the goals of the Firm.
• Coordinate special functions and social events for attorneys and staff.
• Review and approve vendor invoices.
• Coordinate with building management on day-to-day facilities issues.
• Coordinate office build-out projects and personnel moves.
• Oversee the scheduling of conference rooms and visiting attorney offices, including catering requests for client and administrative meetings.
• Assign office space to new employees, including attorneys, paralegals, and staff.
• Coordinate with appropriate staff and vendors for telephone, computer, online services, and litigation support.
Qualifications:
• Bachelor's Degree in business administration or management, finance, or human resources, or have comparable work experience.
• Minimum of 5 years of progressive experience in a mid-sized to large law firm administration preferred with the ability to manage multiple functions.
• Strong HR and management skills.
• Excellent organizational and personnel management skills.
• Excellent written and verbal communication skills.
• Successful project management skills.
• The ability to work with all levels of employees, to manage and motivate.
• Proficient in Microsoft Office Suite.
For immediate consideration: please email your resume to janine.bedora@spencerreedgroup.com
SRG/EOE
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