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CATEGORY:Other
DESCRIPTION:
Office Manager to support our Branch Manager and Service Sales Representatives in our Dallas, TX office!
Experience in office management and construction bookkeeping. Microsoft Office Suite, have a friendly and outgoing personality, and excellent attention to detail! The candidate will also be responsible for managing and processing paperwork in an SAP application. SAP experience is not required, but it is preferred!
Office Manager Summary:
- Comply with new hire process: application, identification, drug test etc
- Ensure that new hire forms are complete and maintain a copy of employee files
- Process Employee changes (Payroll, Address change, Termination, etc)
- Maintain Vacation request calendars and run quarterly vacation reports
- Run Monthly over/under hours report on employees
- Weekly Payroll – Enter hours and ensure accuracy
- Run regular reports including: Jobs Order Exception Report and Purchase Order
- Work with Corporate to reconcile outstanding Accounts Payables
- Audit and enter employee expense reports weekly
- Ensure that office expenses are paid
- Inventories office supplies and orders office supplies
Support for Sales Representatives:
- Prepare Sales proposals
- Enter quotations /run reports for Sales Reps at month end
- Review daily sales reports
- Run month end “Sheeted Sales” for Sales Reps
- Provide support for sales reps as needed
Support for Branch/Operations Manager:
- Run weekly Regional performance report and review for errors
- Prepare Job Reports for Operations Manager including: Backlog, Performance, Job Tracking – Labor Hour, Profitability Analysis
- Review collection Reports and make collection calls
Candidate Requirements:
- Excellent communication, follow up, and interpersonal skills
- Experience running reports & entering weekly payroll
- Able to work independently
- Organizational and data entry skills with attention to detail
- Superb time management skills
- Ability to handle multiple tasks with efficiency and accuracy
- Working knowledge of MS Word, Excel; PowerPoint, and the Internet
- SAP Experience a Plus!
SPENCER REED GROUP IS AN EQUAL OPPORTUNITY EMPLOYER
